With ActiveWrite, you decide everything. Set policy-driven permissions that control:

  • Who has access to a document.
  • What each user can see – the whole document or just a portion of it, right down to individual sentences.
  • How each user can interact with a document – read only, review and comment, edit, approve.
  • When access for each user ends – ongoing access or only for a limited period.

And you can easily establish workflows within the tool, assigning tasks and deadlines to specific users and sections of the document.


With ActiveWrite, teamwork is redefined. Multiple users can edit the same document at the same time, independent of each other. No fear of overwriting each other’s edits. Multiple changes from multiple users are present and visible – based on the permissions you set – at the same time. You can comment on any edit. You can review and approve edits by a user or at any moment in time.

All editing activity is tracked and retained natively, revealing the narrative of change occurring in the document.

Social Editing

Social features allow users to comment on your own or other people’s edits in a document, and even vote on edits. Document annotation can be performed collaboratively using social features. ActiveWrite also supports social reviewing of documents, where users can, just like an editor make comments on edits.

Socializing the editing process increases a documents accuracy. Socializing the reviewing process, increases a documents relevancy.


With ActiveWrite, your documents are impervious to viruses and ransomware. Viruses and malicious software infect files. Instead of storing documents as files, ActiveWrite converts content into logical data components, such as paragraphs, headings, tables, charts, and lists. Each component is saved as its own database object. Viruses are blind to these objects as they don’t touch the file system where viruses live. This technology also protects you from uploading corrupted files into the ActiveWrite system.

Document Sharing

With ActiveWrite, document sharing is customized for each user based on the granular permissions you set. You control the views and actions for each user, centrally and seamlessly, within the original document. Add, change or remove permissions quickly and easily. And all the detail of who viewed what and when is captured as part of a complete audit trail.

Edit Permissions

With ActiveWrite, you’re in complete control of what users edit – the entire document or only specific sections. Easily assign tasks and set deadlines. And keep users informed with email alerts.

Permissions are focused on how you work, create, edit and review content.

Version Control

With ActiveWrite, version control is foolproof. Never again will users waste time working on the wrong version of a document. You automatically access the latest version of the document. But you can also wind back the clock to review revision history at any point in time of any selected content or the whole document, and also easily revert back to a previous state.

Content Redaction

With ActiveWrite, redaction of content is very easy. You can easily perform a find and redact of content or selectively redact content manually. The redacted instance of the document can be shared with a particular user or group. Create as many redacted versions as you need.

Format Agnostic

With ActiveWrite, you can import, export, share and work with documents created in Office Open XML and OpenDocument – the two global XML-based file formats for documents, spreadsheets, charts, and presentations. And you can always export a document as a PDF or plain text. And you can always export a document back out as a PDF, RTF or plain text.


With ActiveWrite, you have a complete history that retains all edits, comments, discussions, and annotations in a document. You know how the content has changed over time, who did what, where, when and where the content was reused in other documents. You can also display these activity streams by user to see an individual’s access, edits and reuse of content during the life of a document.

Content Galleries

With ActiveWrite, reusing content is easy. Save frequently used content in a content gallery for quick access. You control which content remains static and which content updates automatically wherever it has been used when the source content is updated. And you control permissions for access and posting content to galleries.

Document Branching

With ActiveWrite, you can link content across multiple documents that update automatically when the source document is updated. You can also set permissions to permanently link sections to the source document/automatic updating and allow other sections to be edited to reflect different situations, such as customer agreements, local laws, etc. And users will be alerted automatically when linked content is updated.

Dynamic Reuse of Content

With ActiveWrite, you can easily drag and drop content from one document to another. And you control if the reused content remains static or if it updates automatically when the source content is updated.

Dynamic Templates

With ActiveWrite, you can set up templates so that all content created using those templates will update automatically when the templates are updated or branding in the templates changes. And you can control whether or not content receives automatic template updates.

What’s Different View

With ActiveWrite, you can easily compare versions or snapshots of documents side-by-side. The system highlights the differences between the versions. This unique feature is particularly useful when applied to a concept called ‘difference learning.’ Say you studied Version 1 of a training manual last year and are comparing it to Version 3 so you can recertify your credential. You can easily see any revised content and any entirely new content that has been added. No need to re-learn everything. You build on what you know and rapidly learn from Version 3.

Gold-Standard Security

ActiveWrite supports multi-factor authentication support. Your AD and LDAP solutions; internal and external user roles with full auditing and granular content-level permissions supported natively.

All data connections use HTTPS SSL communications security is used for all data transfer processes and 256-bit encryption is applied to all data in transit.


The ActiveWrite system saves edits made to content that has been converted into logical data components. So, it is not resaving the entire document every time an edit is made to it – only the component that was changed. By contrast, conventional file-based systems resave the entire document each time, even if only a single word has been changed.