Solving Content Chaos

The amount of digital content being produced continues to grow exponentially. Companies of all sizes and their employees are facing content chaos.

Currently, content created by office productivity tools is stored in files. As a result, these conventional file systems face challenges with version control, lost or duplicated content, overwriting edits, revision history, and more.

Enterprise content trapped in these files is:

  • Limiting its value;
  • Driving inefficiencies in cost and time; and
  • Increasing security vulnerabilities.

ActiveWrite is Different – Very Different

Instead of storing content in files, ActiveWrite converts the content into logical data components, such as paragraphs, headings, tables, charts, and lists.

Every object has its own security permissions and revision history. And because every object is tracked by time, you can wind back the clock to review revision history, comments, and annotations at any point in time, or restore a previous version or section of a document. And so much more!

The ActiveWrite system can be integrated into existing systems and custom office productivity solutions, or used as a complete and standalone platform.

Breaking Content Out of Files: Living Documents Technology™

ActiveWrite transforms document creation, sharing, and storage with Living Documents technology.

Conventional systems store content in ‘flat’ files. That’s like having your content in a ‘black box’. That’s why you have to create an indexing or naming system to find it. And then you still have to open the file to see what’s in it.

By converting content into logical data components and storing the individual objects in a relational database, the ActiveWrite patent-pending Living Documents technology solves the challenges of conventional systems and masters content chaos.

Every time you import or create content in the ActiveWrite system, the content is converted based on content formatting (such as heading, subheading, paragraph, list or table) or content type (such as image, embedded object or tag) – according to Office Open XML standard. When content is imported into ActiveWrite, the system also retains the original structure of the document, while converting content into objects.

And the System is Format Agnostic

You can import, export, share, and work with documents created in Office Open XML and OpenDocument – the two global XML-based file formats for documents, spreadsheets, charts and presentations. And you can always export a document as a PDF or plain text.

Change is Everything™

We all know the saying “change is the only constant.” Handling change in conventional file-based systems is problematic. When content is edited in conventional systems, the changes are always merged into the original document, and this is then updated in the ‘flat’ file containing the content. Versioning control can be applied at the file level, but when you want to go to a previous version of a paragraph, you are forced to go back to an earlier version of the entire document, not just the earlier version of that paragraph. Plus, you don’t have the flexibility to revisit other edits that were suggested but not ultimately selected.

ActiveWrite Handles Change Differently – and Better

Because all content is converted into objects, this allows tracking of individual paragraphs as they are created and changed over time. No need to keep updating and saving whole documents. Only new or changed content is saved.

You can display changes in a graphical user interface, or GUI, allowing you to see how the content has changed over time.

The system also allows you to break up objects into sub-objects. For example, a paragraph can be further broken down into individual sentences.

ActiveWrite is the New Standard for Content Services

Break your content out of a conventional file-based system and unleash its full potential. Collaborate without limitations. And make content work for you, not make work.

Learn more – request a demo today.